The Phillips Collection: Development Assistant
The Development Associate serves a central role in the efficient operation of the Development Department. The Associate acts as a project manager for various department activities and fundraising projects that support annual giving and campaign goals. This role is responsible for extensive tracking, organizing, and documenting of development-related information and communications.
• Coordinates bi-weekly department meetings (agenda, minutes, follow up, and deadlines).
• Coordinates exhibition fundraising timelines for individual, institutional, and corporate support (organizes prospect lists, prospect plans, donor recognition, remarks, and development reports).
• Manages the functions of the Board Development & Campaign Committee’s quarterly meetings – schedules meeting, prepares agendas, records minutes in coordination with Committee Chair and development leadership.
• Processes acknowledgments (writes, sends, and records in database) for annual fund and campaign in coordination with department protocols, ensuring timely written responses to gifts.
• Supports gala fundraising efforts by preparing and sending communications to corporate and individual supporters, congressional honorees, and the diplomatic community.
• Coordinates event invitation lists for individual, institutional, and corporate donors.
• Represents The Phillips Collection at donor cultivation and stewardship events, as needed.
• Researches individual prospects and donors utilizing wealth screening programs to support donor management strategies and events.
• Maintains constituent records with research, prospect plans, and activity reports in database in coordination with department data-entry protocols and museum activity.
• Provides excellent customer service and directs donor inquiries to the appropriate staff member.
• Performs other duties as required.
• Bachelor’s degree.
• At least two years of relevant experience.
• Ability to contribute to a team effort as well as produce quality work independently.
• Strong interpersonal skills, with the ability to work proficiently with stakeholders, including staff, board members, external partners and donors.
• Thorough and effective communication skills, written and verbal.
• Strong time management and organizational skills, attention to detail
• Ability to act with sensitivity and discretion while working with confidential information.
• Familiar with CRM databases (Altru), Microsoft Office applications, Outlook e-mail
• Familiar with wealth screening programs (Donorscape, Researchpoint).