The J. Paul Getty Trust: Scheduler

Job Summary

Schedules and deploys workforce and ensures adequate staff coverage for assigned Getty functions or programs at multiple locations, and/or external clients. Documents and may assist in developing scheduling procedures. Prepares daily deployment sheets showing the assignments and duty status of staff on shifts, filling required posts as needed and recording absences. Compiles statistics and creates reports of various aspects of workforce deployment as requested. Maintains records of overtime requests and assignments. Coordinates activities with other internal and external clients via correspondence, phone calls, meetings etc. Works on a variety of complex assignments.

Major Job Responsibilities

  • Applies knowledge of scheduling assignments to create and manage the daily deployments and or schedules
  • Identifies needs and resources and matches them with schedule requirements
  • Ensures all scheduling procedures are documented and accessible including timekeeping
  • Provides excellent customer service and creates strong work relationships with clients and peer groups
  • Prepares scheduling reports
  • Coordinates and communicates scheduling activities and planning for events
  • Anticipate and plans for event needs
  • Prepares schedules in a manner that optimizes staff resources while minimizing costs
  • Maintains a solid understanding of pay practices, policies and procedures
  • Updates and maintains records in job related databases


  • High School/GED
  • 2-3 years of related scheduling experience

Knowledge, Skills and Abilities

  • Performs standard support functions
  • Basic computer skills and demonstrated experience with office software and email applications


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