The J. Paul Getty Trust: Library Assistant II

Job Summary

Provides library support services to staff and Special Collections reading room users by retrieving materials from vaults and assisting with handling.  Retrieves and shelves Special Collections materials; works with colleagues to maintain storage vaults; conducts inventories of Special Collections material; monitors and maintains Special Collections Reading Room and Seminar Rooms.  Uses online library system to create, maintain and update holdings and item records.  Processes some Special Collections materials by preparing labels, providing housing and entering information into systems.  Responds to routine queries from staff and readers; refers more complex queries to reference librarians and curators as appropriate.  Participates in special projects as assigned.

Major Job Responsibilities

  • Daily paging and reshelving a high volume of material
  • Applies advanced knowledge of libraries, online systems and records 
  • Assists in development and maintenance of databases and operating procedures
  • Highly competent to work with library information systems and maintain awareness of current trends and developments in the field
  • Assists with and resolves complex problems
  • Staffs a reading room and participates in a range of complex library service activities for staff and external library users
  • Ensures proper handling, care, storage, preservation, and tracking of collection items. May conduct complex collection maintenance as needed
  • Shelve, sort, page, route, scan, or deliver collection materials from different locations in the library or warehouse
  • Learns and uses various library software applications to execute complex transactions to track materials, describe collections, manage library collections, and document activities
  • Maintains collection storage spaces and vaults by organizing, conducting physical shifts of material within vaults, and other inventory control projects
  • May facilitate tours, workshops, and classes
  • Participates in special projects as assigned


    • Bachelor’s degree in art history or related discipline
    • 2-3 years experience in library setting
    • Reading knowledge in at least one foreign language preferred

Knowledge, Skills and Abilities

  • Strong written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to learn library-specific software applications
  • Ability to lift boxes up to 40 pounds and push heavy book trucks
  • Experience with industry-standard software suites as appropriate to assigned duties
  • Experience with bibliographic databases and library-specific software applications preferred
  • Requires ability to handle rare and unique materials with care


To apply, visit:



Become an exclusive subscriber
Be the first to get our news!
Sign Up For Our Free Newsletter Today

Pin It on Pinterest