The J. Paul Getty Trust: Institutional Archivist III


Job Summary

The Getty Conservation Institute (GCI) is seeking an Institutional Archivist III to take the leading role in preserving the GCI’s intellectual property through the development, implementation, and oversight of procedures to archive complex field project and research materials. This is a three-year, limited-term position.

Reporting to the Manager of Research Services at the GCI and working closely with the Getty’s Institutional Archives department, the Institutional Archivist III will establish protocols for processing some of the GCI’s past project materials, according to archival best practices. As an example, materials may document field projects at significant cultural heritage sites around the world and may include project planning briefs, scientific research results, condition assessments, conservation treatments, environmental monitoring data, photographs, site protection planning, training records, publications, evaluation reports, and other items that illustrate the development, evolution, and history of the project.


The Institutional Archivist III will ensure materials are organized, cataloged, and transferred to the Institutional Archives department (which is responsible for documenting the Getty’s activities as an international cultural and philanthropic organization), to serve as the lasting records of GCI project activities and to be accessible to cultural heritage professionals going forward.

Major Job Responsibilities

  • The Institutional Archivist III will bring leadership to the GCI’s archiving efforts.
  • In collaboration with the Getty’s Institutional Archives team, will use expert knowledge of current records and archives principles and theory, as well as professional judgment and pragmatism to define workflows, procedures, and standards for the GCI.
  • Will collaborate effectively with a wide range of colleagues in an interdisciplinary work environment to drive archiving activities at the GCI, and ensure compliance with procedures.
  • Will work closely with GCI project teams and Institutional Archives to create finding aids for GCI project materials in accordance with national standards. This will involve performing appraisal, arrangement, description, and basic preservation activities on records in all media formats and will use archives information management systems including ArchivesSpace, Rosetta, Media Management, digital forensic tools, and metadata editing tools.
  • Will work with GCI and Institutional Archives staff to determine public accessibility/availability of GCI project records and maintain confidentiality as appropriate.
  • In all activities, Institutional Archivist III will work to ensure the long-term preservation and retrievability of the GCI’s intellectual assets, including digitized, born-digital, and traditional assets using the guidelines established by Getty Institutional Archives.
  • May supervise one staff person, who will also process materials according to established procedures and archival best practices.


Master’s degree from an ALA-accredited school with a focus on archives or records management and a minimum of 4–5 years of professional experience with archives and/or records management in a cultural heritage or educational setting.

Knowledge, Skills and Abilities

  • Expert level knowledge of archival standards and familiarity with records management principles and practices
  • Expert knowledge of digital preservation issues
  • Ability to meet deadlines and apply policies and procedures consistently
  • Excellent project management skills
  • Ability to foster productive working relationships and drive work forward
  • Detail oriented
  • Able to set priorities, juggle competing demands, and manage multiple commitments at the highest level
  • Outstanding analytical, writing, interpersonal, organizational, and presentation skills
  • Ability to work well in team-based and self-directed work environments
  • General knowledge of the field of conservation of cultural property


All candidates must apply for this job online. Please prepare a cover letter and curriculum vitae in a single PDF file. When prompted by the online application system to identify or select your “resume” the first time, please upload your cover letter and curriculum vitae as a single PDF file. Candidates who successfully complete the online application process will receive an automated message via email.


If you have specific questions about the Institutional Archivist III position, please email gcistaffing@getty.eduThe deadline for applications is February 16, 2020.


To apply, visit:


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