The Hub of Art Foundations


The J. Paul Getty Trust: Human Resources Coordinator


Job Summary

Provides advanced support and coordinator for one or more functional areas of human resources. Processes Human Resources-related materials, which may include various applications, employment, enrollment, pay change, informational and other confidential forms and records. Gathers information and prepares reports, as requested. Maintains current employee information, policy and procedure manuals, and other communications and distributes when appropriate. May conduct and summarize internal and external surveys to gather information for policy development and planning.

Major Job Responsibilities

  • Applies advanced knowledge of human resources to assignments of moderate complexity
  • Responds to employee questions related to established HR policies and procedures
  • Performs HRMS data management activities, including initiating transactions and running reports 
  • Assists with conducting the onboarding, orientation and exit processes for staff
  • Assists in the administration of leave procedures. Generates appropriate correspondence, tracks leaves, and maintains files as appropriate
  • Assists with the employment process, including screening applicants, conducting background checks and processing all related paperwork/HRMS records
  • Maintains human resources related files, including employee files, leave files and recruitment files – both paper and electronic
  • Provides general administrative/project support for human resources staff


  • Bachelor’s degree preferred
  • Minimum 4-5 years related experience

Knowledge, Skills and Abilities

  • Excellent oral and written communication skills
  • Strong interpersonal and customer service skills
  • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive personal information with sound judgment and discretion
  • Ability to work independently, consistently follow through with projects and assignments and meet deadlines
  • Strong attention to detail and accuracy
  • Strong computer skills, including experience with office software, email applications and human resources management systems, such as PeopleSoft, applicant tracking systems, and performance management systems


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