The Aldrich Contemporary Art Museum: Accountant/Bookkeeper

SCOPE: Responsible for accurate and timely accounting/ bookkeeping functions including A/R, A/P, payroll processing, investment tracking, GL journal entries, annual audit preparation and financial reporting.

Responsibilities will include, but are not limited to:

• Accounts Payable: process incoming invoices; prepare checks for approval and mail out; execute wire transfers; accrue monthly consignment payouts and pay quarterly; monitor operating account to ensure adequate fund balance; prepare monthly cash activity report.

• Accounts Receivable: process bank deposits; prepare monthly Financial Edge/ Raiser’s Edge reconciliation.

• Payroll: process semi-monthly payroll; update monthly salary and benefits allocation worksheet; prepare annual updates including salary, flex spending and cost of health care; maintain payroll records and quarterly/annual payroll tax reports; prepare annual 1099s.

• Investments: maintain account statements; prepare monthly journal entries; update asset valuation spreadsheets; participate in Investment Committee meetings and prepare minutes; prepare reports and analysis as needed.

• General ledger journals: prepare monthly Visa reconciliation and postage journal entries; prepare quarterly A/R and petty cash reconciliations.

• Audit: participate in annual audit with outside auditing firm; review books in advance and prepare materials requested by auditors. Review draft financial statements and 990 prior to filings.

• Internal Reporting: prepare monthly Exhibitions expense allocation by project for forecasting; provide additional support as needed for financial reports to management and the Board of Directors.

• Tax Reporting: prepare quarterly sales tax reports and payments, annual property tax filing, tax exempt forms, and annual 990 (as part of audit).

• Grants: provide budget summaries, reports and transaction journal details to support grant submissions.

• Admin Support: maintain inventory of general office supplies.


• BA in Accounting

• 5 to 7 years accounting experience

• Strong computer skills and extensive experience with Financial Edge, Quickbooks, Excel

• Effective research and internet skills

• Highly organized; self-directed work style

Application Process: Please send resume and cover letter to with the subject line: “Accountant”. Qualified candidates will be contacted. No phone calls, please.



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