The 500 Capp Street Foundation: Associate Director
About The 500 Capp Street Foundation: The 500 Capp Street Foundation was established in 2009 to preserve and make accessible the home of the late Bay Area conceptual artist David Ireland. Formally known as The David Ireland House, a truly unique home for the arts. In the spirit of Ireland — who actively curated the house and frequently opened it to visitors — we conduct public and private artist guided tours, are open for self-guided tours, present a dynamic program of exhibitions and public events, and maintain a permanent archive of the artist’s extant body of work.
Description: The Associate Director will play a key role in organizing and managing many aspects of The David Ireland House at 500 Capp Street. As a key member of a small and highly collaborative team the person in this role will support and partner with the Director in leading a part-time gallery staff, providing technical support when needed and engaging with vendors on a regular basis. Duties include, but are not limited to, supporting exhibitions and public programming, guiding communications and outreach, assisting with administration and operations, and participating in development efforts.
Exhibitions & Public Programs
– Designs, initiates, organizes, produces, documents and collaborates with the Director on all exhibition-related programming for wide-ranging and diverse audiences. Duties include but are not limited to:
– Produce exhibitions by identifying opportunities, securing project proposals, and envisioning new programmatic models.
– Performs project management as it relates to the production of installations and exhibitions; including planning, correspondence with artists, vendors, installation teams, guest curators, etc.
– Seeks opportunities that engage local communities and audience participation, as well as top-tier vendors and specialist teams to work with.
– Works with Director to manage budgets, periodically reviewing and updating as-needed.
– Organizes and then rolls-out an advance schedule of exhibitions and public programs that may include lectures, screenings, performances, and other events.
– Works with Director to establish and provides oversight on the schedules, work-flows, and deadlines for longer-term exhibitions.
– Gathers guest lists for exhibition invitations and plans openings and dinners.
– Produces schedules, manages, and distributes documentation of all 500 Capp Street’s exhibitions.
– Oversees the audio/video documentation and archiving.
– Delivers a summary report following the close of each exhibition outlining obstacles and successes to inform future projects.
– Maintains up-to-date files that include correspondence associated with the exhibition-related public program, and maintain archived files.
Audience Engagement / Community Outreach / Development
– Works with Director and artists to expand viewership, promoting the legacy of David Ireland.
– Works with the Director to integrate academics, artists, and curators that align with our vision, while increasing access to and participation in our programming.
– Works with Director to manage events including openings, fundraisers, cultivation, stewardship, patron dinners, artists welcome dinners and events.
– Works with Director to develop, identify and articulate program goals and funding needs
– Works with Director to manage all aspects of annual appeals, including implementing and managing membership program.
– Work with Director to steward relationships with program officers and other institutional giving personnel through invitations to events and updates.
– Partners with the Director and grant writer to prepare grant proposals necessary for fundraising; proposals may include extensive written materials, images, and budgets.
– Manages and maintains all donations on client database for gift processing and donor relations.
– Manages gift acknowledgments.
– Works with Director to build public engagement through a variety of communication channels.
– Promotes the organization and exhibition-related public program events through website updates, newsletter campaigns, email announcements, and social media communications.
– Advocates for and acts as a representative for the organization while in conversation with creative communities, partner organizations, peers, and funders.
– Designs, edits and produces exhibition-related marketing materials; such as brochures and pamphlets.
– Oversees communications related to programs and exhibitions to ensure work is completed effectively and timely.
Administration & Operations
– Responsible for the administration and project management of loans for single and/or multiple artworks; this may include the management of co-organized exhibitions, oversight of loan forms, insurance coverage and claims, framing, shipping, storage, and all registrarial duties.
– Provides hospitality support to visiting speakers, artists, curators and other. exhibition-related contributors; duties may include arranging accommodation, travel, and honorariums.
– Provides tours of exhibitions to visiting guests; including patrons, students, faculty, press, and others.
– Oversees artist guides and program staff; guides their training on exhibition content, relevance, maintenance, safety, care and handling of the art.
– Manages private event contracts and payments
– Supports the Director with payroll, vendor payments, private event contracts and payment, and human resources administration on an as-needed basis.
– A commitment to public service and the engagement of a variety of social, economic, and cultural perspectives.
– Actively involved in local, national, and international arts activities and programs.
– Collaborative and cooperative work ethic, able to positively engage the entire team to work on complex projects.
– Able to project manage, create schedules and meet deadlines.
– Able to lead by example including lifting light-weight equipment, or setting up and breaking down events.
– Able to lead people and acquire resources to execute highly professional productions.
– Self-motivated and able to work effectively under pressure to meet deadlines.
– Superior verbal and written communication skills.
– Excellent interpersonal skills and “can do” attitude.
– Highly organized and detail oriented.
– Motivated to improve standards and develop best practices.
– Ability to stay focused and pay close attention to details.
– Ability to take initiative and prioritize tasks; such as exhibiting excellent time-management and problem-solving skills.
– Ability to follow through on projects and meet deadlines while coordinating many current and long range projects simultaneously.
– Ability to support leadership’s decision and direction in a positive, professional and cooperative manner.
– Comfortable working in a fast-paced environment with a small team.
– Strong problem-solving and analytical skills.
– Enjoys working as a team member as well as independently
– Willingness to work some evenings and weekends.
Education and Experience:
– 2+ years professional experience in the field of nonprofit management and/or exhibition and public program production. Bachelor’s degree in art history, museum studies, studio art, theater or performance studies required,
– Masters degree preferred.
– Experience guiding, training, and supervising part-time staff, volunteers, and procuring and maintaining relationships with vendors.
– Experience in event planning and execution, preferred experience in project management related to installation and exhibition planning.
– Preferred experience producing and/or collaborating to produce and managing high-impact artistic programs within budget and on schedule.
– Preferred experience working with database and information management systems.
– Familiarity with AV recording and presentation equipment and software, as well as knowledge of audiovisual technology.
– Working knowledge of Mac computer systems and programs such as email workflows, Adobe software, DocuSign and Google business suite.
Hours and Pay:
– This position is full-time (approx. 35-40 hours a week).
– Rate pay depends on experience.
Application Process: Click HERE (or use this URL: https://forms.gle/nWHfHREuDKzN7azVA) to apply.
500 Capp Street Foundation aspires to make the online job application process accessible to any and all users. If you have a disability that impacts your ability to complete the application process, and would like to request assistance or accommodation, please contact us at firstname.lastname@example.org
We are an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any bias including race, color, age, sex, sexual orientation, religion, disability or national origin.
Lastly, pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.