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Sharjah Art Foundation: Chief Registrar (Collections)

Job Overview:
Chief Registrar (Collections) is a new senior leadership position in the collections department at Sharjah Art Foundation, and the appointee will report to the Director of Collections and Senior Curator. Depending on the skills and qualifications of the appointed candidate, this role is an opportunity to help shape the manner in which the organisation runs its day-to-day activities within the collections team. The post will be supported initially by a Loans and Acquisitions Coordinator, but the scope of the role can be expanded for the appropriate candidate. The appointee will be a key custodian of the collection locally, nationally and internationally and ensure that correct procedures are implemented for the acquisition, protection, cataloguing, archiving, dissemination and maintenance of the collection. This is a time of growth and increased visibility for the collection with numerous projects in development. The Sharjah Art Foundation collection consists of more than 1000 works. A large proportion of these works are major installations that were produced specifically for the Sharjah Biennial. However, the collection has expanded over the years to become one of the premiere art collections in the region. Taking the Middle East and South Asia as a starting point, Sharjah Art Foundation seeks to collect the works of artists from the broader East and South that reflect the most urgent issues of our time.

• Create and monitor departmental budgets, establish timelines for key projects and provide regular reports on the status of projects to the Director of Collections and other members of the foundation staff as needed
• Oversee the museum’s collections management system, including managing the relationship with the collections management software vendor
• Provide initial and ongoing training for all users of the collections management software, both within the collections team and throughout the institution, and create training and user documentation for software users
• In collaboration with the Director of Collections and Senior Curator, develop the institutional data dictionary and documentation strategy, and develop and maintain templates for forms and reports to be generated by the collections management software
• In collaboration with the Director of Collections and Senior Curator, ensure that all acquisition contracts, provenance, insurance and invoicing matters related to acquisitions and incoming and outgoing loans are accurate and legally verifiable, and establish a workflow for the creation, approval and archiving of essential collections-related documents
• Work with the organisation’s Shipping Coordinators (and other Registrars, when appointed) on overseeing the packing, crating and shipping of artworks
• Travel with key artworks on loan and/or provide training to other couriers travelling on behalf of the foundation
• Increase the visibility of the collection and maintain an active loan programme
• Establish standards for storage and art handling, working in collaboration with the Conservator, Warehouse Manager and Director of Operations
• Contribute to the dialogue around the foundation’s new storage facility, set for completion in early 2022
• Contribute actively to the conversation around the permanent collection in Sharjah Art Foundation’s new purpose-built collections building, set to open in late 2022
• Work closely with the conservator to identify and prioritise conservation matters and establish guidelines and timelines for condition reporting
• Be present at and support the installation of the foundation’s collection at exhibitions, whether in-house or on tour
• Play a key role in developing the department as required by the unfolding scope of work through targeted hires

MA level or equivalent

At least four years in a registrarial or collections management position

Other Requirements:
• English language proficiency
• Knowledge of museum database systems
• Knowledge of best practices in fine arts collections
documentation and management
• Familiarity with basic conservation concepts
• Experience in working with contracts
• Experience in a supervisory role
• Knowledge of contemporary art

Knowledge of Arabic and at least one other foreign language (preferred)

To apply, please send your completed form along with and undated CV to hr@sharjahart.org.

Click here for the application form.


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