MoMA PS1 : Development Assistant
The MoMA PS1 Development department seeks a dynamic, detail-oriented development assistant.
Manages the department’s administrative functions, with a focus on collaborating with the director of Development, the manager of Institutional Giving, and the manager of Special Events and Membership.
Plays a crucial institutional role in the execution of all fundraising activities, including gift processing, liaising with Finance and Accounting, event planning, board member communications, and research.
Helps to adequately document and track all contributions to the museum; maintain the integrity of the development database; archive all supporting documentation; and prepare and mail contribution-related receipts, acknowledgements, and thank-you gifts as needed.
Liaises with the Finance and Accounting department to track daily income and pledge reporting, support the development team in all aspects of planning and execution of events, and provide a full range of administrative support for department, both on-site and off-site, including but not limited to assisting with budget planning and management, scheduling meetings, reviewing and processing invoices, and maintaining files.
Works closely with all departments, including Finance and Accounting, Communications, Curatorial, Visitor Engagement, and the Director’s Office. Reports to the Director of Development.
Bachelor’s degree and at least two years work experience in administration, preferably in a museum or arts nonprofit.
Knowledge of fundraising and development strategies.
Exceptional written and interpersonal communication skills.
Strong organizational ability, analytical skills, and attention to detail.
Proficient in MS Office (Word, Excel, PowerPoint), including mail merges and spreadsheet data management.
Experience with Salesforce or equivalent development database software (Raiser’s Edge, etc) preferred.
Ability to communicate and work productively and collaboratively with a variety of internal and external stakeholders.
Ability to work independently, manage multiple tasks, and balance priorities, while working in a collaborative setting that involves shared decision-making and program responsibility.
Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
Knowledge of art history or related field and interest in experimental contemporary art.
Passion for and understanding of MoMA PS1’s mission and program work.
A flexible schedule, availability to work weekends, extended hours, and late night during museum-wide events.
Graphic design skills and comfort with Adobe Suite a plus. Foreign language skills a plus.
To apply, please submit resume and cover letter as one document in PDF format.