Los Angeles County Museum of Art : Administrative Assistant, Rights & Reproduction
Reporting to the Publisher, the Administrative Assistant, Rights & Reproduction is responsible for providing administrative support to the Rights and Reproductions department by processing invoices, tracking payments, researching copyright holder contact information, maintaining department digital and physical records, updating TMS, mailing out exhibition catalogues and fulfilling external digital photo requests.
Some duties include: researches current copyright holder contact information and updates that information in The Museum System (TMS) and communicates incoming information from artists/estates to the relevant LACMA department; receives and fulfills digital photography requests from LACMA’s photo licensing agent, Art Resource and works with the Photo Services department to coordinate more complex requests or new photography; works with Senior Rights and Reproductions staff to review the copyright status of annual art acquisitions and sends out limited license forms; maintains the departments digital and physical files, ensuring file naming conventions are consistent; works with LACMA archivist and Collections Information department to ensure that completed project files are archived properly; processes and tracks the payment of invoices and occasional purchase orders; mails out exhibition catalogues to copyright holders/photo sources; orders office and shipping supplies for the R&R department; performs other duties or special projects as assigned.
The qualified candidate will have a Bachelor’s degree in Studio Art/Photography, Art History, Anthropology, or Contract Law. Some museum experience is highly preferred. The ideal candidate will have excellent research and data entry skills, as well as a high level of organizational ability. Any additional language skills are a plus.