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Kimbell Art Museum: Special Events Assistant

DESCRIPTION

Working alongside the special events supervisors, coordinate Kimbell Art Museum special events, to include membership, auxiliary, and rental events.

Responsibilities

  • Assist with preparation of rental and catering agreements, and special event plans.
  • Assist with preparation of special event purchase orders and submit invoices to accounting department.
  • Prepare event memos and layouts, and schedule meetings with selected department heads on a regular basis to discuss specific event logistics.
  • Secondary lead for special event meetings with staff, renters, and vendors.
  • Provide in-bound telephone and email support for department, to include special event calls, and general membership inquiries related to special event benefits.
  • Lead the set-up and breakdown activities for selected Museum special events, and all Museum special event rentals.
  • Secondary lead position for event ticketing and RSVPs.
  • Submit and update vendor procurement requests and materials to include delivery and pick-up schedules.
  • Assist with preparation of event summary reports and finalize information after event.
  • Assist with in-house Museum special event calendars.
  • Maintain all files and required documentation for the special events department.
  • Additional tasks as assigned by supervisors.

 

POSITION REQUIREMENTS

  • Effective communicator with strong leadership skills.
  • Ability to work under pressure and within time restraints.
  • Experience working with the public, and with wide range of constituents.
  • Extremely detail-oriented.
  • MS Office proficiency required.
  • Experience with Tessitura donor software a plus.
  • Prior special event experience preferred.
  • Evening and weekend hours required.
  • Valid driver’s license.
  • Applicants must be able to pass a pre-employment criminal background and drug screening.

 

EOE STATEMENT

This company does not discriminate in the recruitment, hiring, and conditions of employment on the basis of race, color, religion, national origin, sex (including pregnancy), marital status, disability, age, veteran status, genetic information, and any other status as protected by applicable law. No question on this application is intended to secure information to be used in a discriminatory manner. Your completed application will be reviewed carefully; but its receipt does not imply that you will be employed. Employment consideration necessitates that you meet all minimum qualifications required for the position for which you are applying.

To apply, visit: https://recruiting.myapps.paychex.com/appone/MainInfoReq.asp?R_ID=4135823&B_ID=91&fid=1&Adid=0&ssbgcolor=FFFFFF&SearchScreenID=3494&CountryID=3&LanguageID=2

 

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