The J. Paul Getty Trust : Metadata Assistant IV


The Getty Research Institute is seeking a limited-term Metadata Assistant IV to support the archival processing aspects of the PhotoTech project. The PhotoTech project will digitize and use advanced computer techniques to generate metadata for circa 700,000 photographs and other images of European paintings, drawings and prints, a subset of the Getty Research Institute’s Photo Archive of documentary images of art. This is a three-year limited-term position.


The Metadata Assistant will be responsible for physically preparing the photographic collections for digitization, finalizing finding aids to enable the creation of a shot list and managing the shipment of the collections to and their return from the imaging vendor. Specific duties will include completing finding aids with artist-level, or when appropriate medium- or subject-level, metadata in ArchivesSpace; extracting and transforming EAD metadata to create skeletal shot lists; applying barcodes to photographs and adding barcode numbers to shot lists; identifying and rearranging misfiled photographs when feasible; charging out materials in the Alma library system; completing release forms in accordance with registrar’s procedures; preparing and packing materials for shipment; receiving materials back after imaging; assisting with quality control of digital images and metadata.

Major Job Responsibilities

  • Physically process and arrange collections according to established procedures
  • Create, edit, enhance and transform metadata based on established procedures, standards and best practices
  • Interact with colleagues and vendor to manage the shipment and return of collections from the imaging vendor
  • Handle other duties as assigned


    • Bachelor’s degree in art history or a related discipline
    • Graduate course work in Library & Information Science, Art History or a related discipline preferred
    • 4-5 years related experience, preferably in an academic, arts, or cultural institution
    • Reading knowledge in at least one foreign language required

Knowledge, Skills and Abilities

  • Excellent written and verbal communication skills
  • Ability to prioritize and meet deadlines
  • Ability to work both independently and collaboratively
  • Ability to lift and move at least 40 pounds
  • Ability to climb ladders
  • Knowledge of standards such as DACS and EAD preferred
  • Experience with ArchivesSpace or other collection management systems preferred
  • Subject knowledge of European painting and drawing of the 14th through 19th centuries preferred
  • Basic knowledge of late 19th/early 20 century photographic printing techniques and other image reproduction processes preferred


To apply, visit:



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