The Solomon R. Guggenheim Foundation : Associate Exhibition Manager
The Solomon R. Guggenheim Foundation is seeking an Associate Exhibitions Manager. As a member of the Exhibitions Management Department, this position includes an emphasis on the Guggenheim’s travelling exhibition program. The Associate Manager is responsible for ensuring the effective planning, budgeting, implementation, and touring of assigned exhibitions at the Solomon R. Guggenheim Museum, New York. For traveling exhibitions, this individual will work closely with the Registrars department to organize and manage all phases of the assembly, installation and dispersal of travelling exhibitions for the museum.
Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, primarily of the modern and contemporary periods, through exhibitions, education programs, research initiatives, and publications. The Guggenheim network that began in the 1970s when the Solomon R. Guggenheim Museum, New York, was joined by the Peggy Guggenheim Collection, Venice, has since expanded to include the Guggenheim Museum Bilbao (opened 1997) and the Guggenheim Abu Dhabi (currently in development). Looking to the future, the Guggenheim Foundation continues to forge international collaborations that take contemporary art, architecture, and design beyond the walls of the museum. More information about the foundation can be found at guggenheim.org.
There are no direct reports associated with this position. However, this role will coordinate various installation and registrar staff during exhibition planning and installation.
- Serve as the lead project manager for assigned exhibitions and projects, managing the process, completion of milestones, team communication, budget, and implementation.
- Organize and lead exhibition checklist development with the curatorial and design departments, and planning and implementation meetings across multiple departments. Ensure smooth communication between all parties involved in executing exhibitions. Monitor and analyze scope and budget against time and resources.
- Utilize project management best practices, such as detailed project schedules, budgets, and communication platforms, to ensure high-quality exhibitions result, completing on time and on budget.
- Liaise with all stakeholders to be sure they are well represented and incorporated within a strong team environment. Ensure that meetings are called, and information is regularly shared as appropriate, to keep all stakeholders moving forward.
- Work with the Director of Exhibitions on developing high-level budget estimates. Work with the planning team to develop detailed budget estimates as information becomes available. Work with Finance on the final exhibition budget, monitoring actuals versus budget, and report on final project cost versus plan. Participate in regular forecast meeting with the department and Finance.
- Review and approve all invoices related to assigned exhibitions submitted by departmental staff.
- For assigned New York exhibitions, manage implementation onsite at the Museum, including calling regular meetings, monitoring activity on the floor, and overseeing budgets. Troubleshoot any problems that arise during the course of the exhibition’s installation and alert senior staff to any significant trade-offs to ensure an exhibition is completed on time and goal.
- Oversee use of an assigned exhibition’s space during changeover and during the run of the exhibition. Work closely with Licensing, Special Events, and others on the parameters for use of the space.
- Work closely with the Director of Exhibitions and Legal on contract terms and project needs for exhibitions sent to other museums or affiliates. Responsible for communication of key information to these staff, and keeping them updated on project progress, to aid in their external communication.
- Liaise with other museums on travelling exhibitions hosted but not organized by SRGM. Facilitate contract negotiations internally and externally, ensure smooth communication between external partners and internal staff, and monitor deliverables and contractual obligations.
- Assist the Director of Exhibitions on development of museum procedures related to the functioning of the exhibition program.
- Meet with/respond to inquiries from professional colleagues regarding the exhibition program, research/development, etc.
- Participate in or manage other departmental or administrative processes or projects as requested.
- Plan, arrange and record all shipping details to and from the museum, including: crate building, packing, freight forwarding, and travel arrangements for couriers for major international collection and loan exhibitions
- Develop exhibition budgets, negotiate costs with vendors, manage budgets and re-forecast budgets through duration of project.
- Manage traveling exhibitions in the TMS database.
- Coordinate with exhibition team to plan installation and courier schedules and assist in managing the installation flow.
- Work with exhibition curators and lenders to coordinate all assembly and dispersal details.
- Reconcile exhibition invoices, code for payment and submit to department head for final approval.
- Provide backup department assistance and courier collection loans when available
- Bachelor’s degree in arts management or other related field.
- Five years’ experience working in Exhibitions area for a museum, gallery, or foundation.
- Excellent communication skills, both verbal and written.
- Excellent organizational ability.
- Experience developing and managing budgets in excess of $500,000.
- Experience negotiating and managing contracts and legal agreements.
- Ability to work collaboratively and diplomatically.
- Working knowledge of 20th Century art and a familiarity with artists’ materials.
- Strong foundation in exhibition and collection management procedures.
- Ability to multi-task and work in a fast-paced environment.
- Strong computer skills.
- Must be willing to travel.
- Foreign language skills helpful.
The Guggenheim offers a competitive salary and excellent medical, dental, life, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to a variety of cultural institutions, discounts to museum stores, and a stimulating and collegial work environment.
The Solomon R. Guggenheim Foundation is an equal opportunity employer.
To apply, visit: https://theapplicantmanager.com/jobs?pos=NY169