The J. Paul Getty Trust : Project/Administrative III

Job Summary

The Getty is actively searching for a Sr. Staff Assistant to support the A/P and Payroll Services Department at the Getty Center, Los Angeles.

The person in this position assists in an administrative capacity and is responsible for ensuring day-to-day operations are managed so that the department runs smoothly.  Candidates should be self-motivated and able to work in a very fast-paced, deadline driven, and collaborative environment.

The successful candidate will possess excellent organizational and communication skills.

Responsible for providing a variety of administrative duties and project coordination for the department, project team and department manager.

 

Major Job Responsibilities

  • Sorts, screens and distributes incoming
  • Handles and oversees the AP Processing email box
  • Responds to inquiries and requests for information received from vendors and Getty staff
  • Follows up on pending requests by phone & written inquiries
  • Interacts with Procurement and Finance Departments to provide information and resolve issues
  • Scans invoices for the AP Department and maintains the vendor’s files
  • Handles all daily pay cycles for the AP Dept.: checks, ACHs, ePays and wires
  • Acts as backup to print checks for the Payroll Department
  • Sends the daily Positive Pay files to the bank
  • Assists in the preparation of check deposits
  • Updates several excel reports
  • Provides administrative services to the AP & Payroll Departments

 

Qualifications

    • High school diploma/GED; Bachelor’s degree preferred
    • Minimum 3-4 years related experience

Knowledge, Skills and Abilities

  • Proficient computer skills and demonstrated experience with office software and email applications
  • Demonstrated ability to follow through and complete assigned tasks
  • Excellent attention to detail
  • Strong verbal and written communication skills
  • Excellent customer service/interpersonal skills
  • Ability to prioritize and multi-task
  • Excellent at time management
  • Must be punctual and reliable

 

To apply, visit: https://jobs-getty.icims.com/jobs/3426/project-administrative-iii/job

 

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