The J. Paul Getty Trust : Project/Administrative III

The Getty is actively searching for a Sr. Staff Assistant to support the A/P and Payroll Services Department at the Getty Center, Los Angeles.

The person in this position assists in an administrative capacity and is responsible for ensuring day-to-day operations are managed so that the department runs smoothly.  Candidates should be self-motivated and able to work in a very fast-paced, deadline driven, and collaborative environment.

The successful candidate will possess excellent organizational and communication skills.

Responsible for providing a variety of administrative duties and project coordination for the department, project team and department manager.

• Sorts, screens and distributes incoming
• Handles and oversees the AP Processing email box
• Responds to inquiries and requests for information received from vendors and Getty staff
• Follows up on pending requests by phone & written inquiries
• Interacts with Procurement and Finance Departments to provide information and resolve issues
• Scans invoices for the AP Department and maintains the vendor’s files
• Handles all daily pay cycles for the AP Dept.: checks, ACHs, ePays and wires
• Acts as backup to print checks for the Payroll Department
• Sends the daily Positive Pay files to the bank
• Assists in the preparation of check deposits
• Updates several excel reports
• Provides administrative services to the AP & Payroll Departments

• • High school diploma/GED; Bachelor’s degree preferred

• • Minimum 3-4 years related experience

• Proficient computer skills and demonstrated experience with office software and email applications
• Demonstrated ability to follow through and complete assigned tasks
• Excellent attention to detail
• Strong verbal and written communication skills
• Excellent customer service/interpersonal skills
• Ability to prioritize and multi-task
• Excellent at time management
• Must be punctual and reliable