The Solomon R. Guggenheim Foundation: Temporary Public Programs Coordinator

The Solomon R. Guggenheim Museum is seeking a Public Programs Coordinator to work four days/week through December, 2019. As a member of the Education Department, the Temporary Public Programs Coordinator is responsible for providing assistance in the preparation, facilitation and follow-up of a dynamic roster of onsite public programs.  Additional responsibilities include coordination of program audience evaluation, constituent data tracking, and maintaining the Public Programs video and audio documentation archive. The Public Programs Coordinator works closely with the Associate Manager, Public Programs and the Public Programs Associate and will also work with the Senior Manager, Public Programs. This position requires comfort with a fast-paced, multi-tasking tempo, and a regard for a detail-oriented work environment while remaining collaborative and flexible.

Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, architecture, and other manifestations of visual culture, primarily of the modern and contemporary periods. The Guggenheim realizes this mission through exceptional exhibitions, education programs, research initiatives, and publications. The Guggenheim strives to engage and educate an increasingly diverse international audience through its unique network of museums and partnerships. With nearly three million annual visitors worldwide, the Guggenheim and its network is one of the most visited cultural institutions in the world.

Key Responsibilities:

  • Be present at all public programs and provide onsite assistance, including complimentary ticket pick-up and distributing printed programs as needed

 

  • Ensure all relevant internal and external forms and paperwork are completed and submitted in advance of each program

 

  • Work with Box Office colleagues to track ticket sales for the weekly box office report. Receive, track, and manage comp guests from internal departments.

 

  • Arrange international, domestic and local travel as well as hotel bookings for program participants, when necessary.

 

  • Assist Program staff in any relevant speaker needs or special requests such as green room preparations and image or digital asset copyright research

 

  • Book photographer for specific events, coordinate seasonal contracts, and maintain and upload image files in digital asset management system for future use.

 

  • Following each program, draft, circulate and finalize thank you letters for all program participants and collaborators

 

  • Create, execute, compile program audience evaluation questions, results and overall data

 

  • Provide support to Director of School and Family Programs as well as Project Manager, Curriculum Development, School Programs toward a January symposium on teaching modern and contemporary Asian Art.

 

  • Regularly update website as needed (ex. sold out language, standby policy, speaker bios, etc.)

 

  • Maintain Raiser’s Edge constituent and event records, including tracking program participants, complimentary program tickets, and program expenses

 

  • Monitor the Public Programs email account and reply to questions/requests/solicitations

 

  • Order books and other materials for the department, as necessary.

 

  • Schedule, prepare for, and oversee monthly Curator’s Eye Tours

 

  • Maintain Public Programs archive of video, audio, and printed assets. Work with Archives department and Senior Manager, Public Programs to continue ongoing research project into permissions of past program video and audio documentation

 

  • Update and maintain the public online archive of video and audio documentation. Liaise with contract video editors, draft and circulate video/audio submission forms for review, and collaborate with Communications colleagues on promotions.

Schedule:

  • 4 days a week
  • Most programs take place in the evenings and occasionally on weekends. Some are daylong events. Attendance is required at all events.

Qualifications and Requirements:

  • Experience organizing public programs for a cultural or educational institution in an urban area.
  • BA/BS from a four-year accredited college or university.
  • Excellent organizational, written, verbal, interpersonal and administrative skills.
  • Computer skills (proficient in Microsoft Word, Microsoft Excel, Microsoft PowerPoint); Knowledge of Adobe InDesign or publishing software helpful.
  • Familiar with constituent and digital asset management systems (e.g., Raiser’s Edge)
  • Interest in and/or familiarity with modern and contemporary art history desirable 
  • Detail oriented and able to multi-task.

The Guggenheim is an equal opportunity employer.

 

To apply, visit: https://theapplicantmanager.com/jobs?pos=NY195

 

 

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