The J. Paul Getty Trust : Senior Project Coordinator

Job Summary

Coordinates the planning, development, preparation, installation, promotion and documentation of Getty projects. Assists with developing
and finalizing project plans and budgets. Tracks, monitors, and reports on project progress and expenses. May participate in the
development and review of contracts with outside vendors and contractors. Supports and coordinates the work of outside consultants and
various staff members from multiple departments. Coordinates work flow by setting work schedules and priorities. May review work
performed by staff and consultants to ensure compliance with department quality control standards and federal and state regulations. May
research and evaluate alternative processes and methods to determine the most cost-effective plan for obtaining the highest quality
results. Projects assigned will include a large component of Furnitures, Fixtures and Equipment (FF&E) tracking, inventoring, replacing,
dispatching for maintenance and repairs.

Major Job Responsibilities

  • Organizes and expedites flow of work through supervisor’s office and/or administrative department. Serves as resource to others on Getty policies and procedures or in the resolution of moderate to complex problems or issues
  • Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff that produces these materials. Including correspondence involving high-level officials inside and outside the organization
  • May maintain supervisor, department or project team calendar and accepts or declines commitments on his/her behalf. Makes travel arrangements for supervisor, department or project team as needed
  • Applies comprehensive knowledge of project coordination
  • Assists in administration of contracts. May draft agreements with partners, vendors and outside institutions including letters of agreement, contracts, and letters of invitation
  • Monitors budgets, prepares and submits reports. Interacts with Procurement and Finance Departments to provide information and resolve issues
  • Researches and gathers data for department/program reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively
  • Assists in preparation of project plans and budget materials. Tracks and monitors budget expenditures and reports on variances. Provides projections, as requested
  • Responds to inquiries or requests for information or refers to supervisor, as appropriate
  • Assists in maintaining office equipment and purchases
  • Provides guidance and direction to staff and/or external consultants
  • May oversee a variety of administrative, technological and/or infrastructure projects


    • High school diploma/GED; Bachelor’s degree
    • Minimum 4-6 years related experience

Knowledge, Skills and Abilities

  • Advanced computer skills and demonstrated experience with office software and email applications
  • Excellent organizational skills and attention to detail
  • Demonstrated success in following through and completing projects
  • Excellent verbal and written communication skills
  • Excellent customer service/interpersonal skills
  • Ability to prioritize, multi-task and assign work to others
  • Depending on assigned area, reading or conversation skills in one or more foreign languages preferred
  • Experience with design software such as InDesign, Illustrator, Photoshop and AutoCad preferred


To apply, visit:


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