The Solomon R. Guggenheim Foundation : Publications Assistant

The Solomon R. Guggenheim Foundation is seeking a Publications Assistant to work within the Publishing department. Reporting to the Managing Editor, the Publications Assistant copyedits and proofreads public-facing printed and digital materials; provides administrative support for all departmental business, including budgets and staff; and supports the management of trade distribution for all Guggenheim publications. 

Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, architecture, and other manifestations of visual culture, primarily of the modern and contemporary periods.  The Guggenheim realizes this mission through exceptional exhibitions, education programs, research initiatives, and publications.  The Guggenheim strives to engage and educate an increasingly diverse international audience through its unique network of museums and partnerships.  With nearly three million annual visitors worldwide, the Guggenheim and its network is one of the most visited cultural institutions in the world,

Key Responsibilities
Editorial (20%)

  • Copyedit and proofread printed and digital content:
    • Works & Process series brochures and collateral content
    • Miscellaneous education, membership, and other materials
    • Event and exhibition descriptions for
  • Assist Senior Editors as needed (proofread catalogue layouts, compile copyright credits, cross-check edited exhibition catalogue manuscripts against a style sheet, etc.)
  • Track and traffic manuscript and page proofs to internal staff and independent contractors

Administrative: Departmental support (25%)

  • Schedule departmental meetings and weekly meetings for publications projects
  • Maintain “Publications” section on museum website and retail store website: coordinate photography of new titles, garner approvals for text and images, generate and traffic approved book title forms
  • Maintain departmental records, including contract and invoice archive, and master list of publications
  • Enter publications in annual awards competitions
  • Order departmental supplies

 Administrative: Staff support (20%)

  • Support Managing Editor:
    • Draft and manage contracts for independent contractors, authors, and reprint permissions licensees
    • Apply for and obtain CIP data, register copyright information, and assign ISBNs
  • Support Production Managers:
    • Organize gallery orders of catalogues, generate invoices with Finance Department, send final invoices to gallery contacts

 Budgetary (25%)

  • Maintain, reconcile, and track costs for catalogue and departmental budgets
  • Process and track invoices from independent contractors, authors, and other parties
  • Code departmental expenses
  • Organize and review book expenses for unit costing
  • Manage annual accrual process: attend sessions with Finance Department, communicate deadlines to department, compile and send approved forms to Finance
  • Coordinate creation of new catalogue project codes with Finance

 Trade distribution (8%)

  • Prepare sales kits for distributors: coordinate deadlines for editorial, production, and management staff; organize and traffic materials; liaise with distributor contacts

 Departmental internship program (2%)

  • Assist with hiring three interns per year
  • Assign projects and oversees schedule

Qualifications and Requirements

  • Bachelor’s Degree in related field required, e.g., publishing, journalism, art history, English
  • 1 to 3 years of relevant work or internship experience required, including some administrative work
  • Excellent writing skills
  • Strong organizational and interpersonal skills
  • Very detail oriented
  • Able to meet tight deadlines
  • Knowledge of art history preferred
  • Computer skills: Microsoft Office, Adobe Creative Suite, especially lnDesign
  • Foreign language(s) a plus

The Guggenheim offers a competitive salary and excellent medical, dental, life, disability, and retirement plan coverage.  Our staff also enjoys generous vacation, sick leave and personal days, access to a variety of cultural institutions, discounts to museum stores, and a stimulating and collegial work environment. 

The Solomon R. Guggenheim Foundation is an equal opportunity employer.


To apply, visit:


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