Joan Mitchell Foundation : Artist Programs Assistant

New York, NY

STATUS:  Part-time, Non-Exempt
REPORTS TO: Senior Director of Artist Programs

POSITION SUMMARY
The Artist Programs Assistant (APA) works closely with the Joan Mitchell Foundation’s program team to provide administrative support and coordination for its artist-centered programs which support contemporary artists. These include but are not limited to: grantmaking programs, professional development and early career artist programs. The APA will also provide administrative support for departmental meetings and initiatives; and for related events. The APA works closely with three Artist Program Managers and reports to the Senior Director of Artist Programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

  • Serve as point of contact for artists and program inquiries, redirect queries as needed
  • Support the development and dissemination of program information, support distribution of list-based correspondence to constituents
  • Coordinate logistical and technical aspects of a monthly roster of one-on-one professional development consultations and workshops including registration, confirmation, arranging/troubleshooting in-person or virtual meetings, and evaluation
  • Support the administration of program application cycles, including online applications, jury review processes, notification and compliance
  • Coordinate travel and lodging for program jurors and other external guests
  • Create and maintain accurate program records in areas of responsibility on the JMF server and in hard copy as needed
  • Enter, update and transfer program data into JMF database
  • Circulate agendas and take notes for departmental meetings
  • Support the set up and breakdown of meetings, convenings and public events; arrange catering as necessary
  • Other duties as assigned

 

QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED 

  • 2-3 years experience working in an administrative capacity, preferably arts related
  • Familiarity and ease with Mac based computer systems
  • Intermediate to advanced proficiency with Microsoft Word, Excel, and PowerPoint
  • Excellent written and verbal communication skills
  • Familiarity with working with databases and application platforms like Submittable preferred
  • Proactive and solution driven
  • High level of personal and professional integrity, trustworthiness, strong work ethic
  • Ability to work both independently and as part of a collaborative team
  • Commitment to the Joan Mitchell Foundation mission, vision, purpose and core values
  • Flexible schedule (availability to work some evenings and/or weekends if needed)

SALARY
This is a part-time, hourly position that includes occasional evening or weekend hours. The pay rate is $20 per hour, 15 hours per week.

ADA SPECIFICATIONS (Physical demands that must be met in order to successfully complete the essential functions of the job)

  • While largely sedentary, this position requires the ability to sit, stand, lift up to 20 lbs, speak, and hear, sometimes for extended periods of time
  • Requires the ability to use a computer and office equipment traditionally found in office settings
  • Requires the ability to travel regionally and periodically nationally, on behalf of the Foundation

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. 

 

HOW TO APPLY: To apply, please submit your resume and cover letter.

 

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