Isabella Stewart Gardner Museum : Senior Accountant



In the first years of the 20th century, Isabella Stewart Gardner developed a new context for art in America by creating a place where visitors experienced music, performance, the beauty of gardens, and exceptional artworks spanning many centuries and regions of the world, all in a highly personal setting. Through contemporary and historic special exhibitions, concert series, lectures, an Artist-in- Residence program, and innovative school and community partnerships, the Gardner Museum continues to enrich the permanent collection and provides ongoing inspiration for visitors the world over. Join our dedicated, talented team of employees who are passionate about the work they do to support the Museum’s mission.

Position Summary

Reporting to the Controller, the Senior Accountant shares responsibility for managing the Museum’s accounting system including the general ledger, annual support and program revenue and receivables, accounts payable, cash management, and monthly journal entries. The Senior Accountant also serves as the primary lead for the payroll and timekeeping systems.


General Accounting

  • Prepare monthly journal entries to support timely monthly closing of A/P and G/L
  • Assist Controller in preparing quarterly and annual financial reports
  • Manage budgeting software including monthly data loads and reporting for annual budget process
  • Participate in the annual audit, including preparation of audit workpapers, resolution of all audit questions, and acting as co-liaison between auditors and museum employees
  • Maintain prepaid schedules and reconcile balance sheet accounts


  • Process bi-weekly payroll
  • Responsible for bi-weekly, quarterly and annual journal entries, reconciliations and reporting

Accounts Payable

  • Serve as back-up for the A/P function
  • Review and reconcile A/P aging each month
  • Review check register, month-end reports


  • Record support and program revenue in the general ledger
  • Reconcile support revenue and receivables to information in the Development database.

Cash Management

  • Process revenue and receipts from development, museum store, admissions, and miscellaneous deposits for proper coding and record-keeping
  • Prepare reconciliation of cash and credit card accounts monthly

Additional duties and responsibilities

  • Work with various museum managers to ensure proper billing and completion of financial reports
  • Assist Controller with ad hoc assignments
  • Accounting degree plus 4-5 years general accounting experience
  • Self-starter willing to take initiative on researching answers and at the same time, knowing when to ask or assistance
  • Experience working with non-profit accounting preferred
  • Expertise with Excel and advanced functions (including SUMIF, VLOOKUP, pivot tables)
  • Ability to exercise discretion with confidential information
  • Detail-oriented, but able to see the big picture
  • Excellent communication skills
  • Process re-engineering experience is a plus
  • Commitment to working with a diverse staff
  • Ability to interact with all levels of Museum personnel; team player


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