The Hub of Art Foundations




Glenstone Museum: Director of Registration


Reports To
Senior Director of Collections


Position Overview
Glenstone’s Director of Registration oversees Glenstone Foundation’s art collection as well as works on loan to Glenstone. Management primarily includes accessioning, collections care, shipping, packing, crating, art movement, storage, outgoing loans and exhibitions, incoming loans and exhibitions and ensuring the safe handling and security of the collection.

The Director of Registration also manages the logistics of the installations and deinstallations at Glenstone and conducts inventories of the collection.

Duties and Responsibilities
• Manage the Registration Department, including its budget, staff, and outside vendors.
• Manage and track the art collection within a custom-designed database, including up-to-date details on the location, condition, upcoming loans, and more for each object.
• Responsible for all aspects of shipping artwork, including negotiating with galleries and transportation companies, and working with customs brokers.
• In close consultation with the Collections and Operations Divisions, manage and develop installation and deinstallation strategies for exhibitions at Glenstone.
• Direct incoming and outgoing loan paperwork including documentation and final agreements.
• Manage the loan committee which makes recommendations regarding loans, including an analysis of each artwork and the conditions and feasibility of its availability for loans.
• Correspond, negotiate, and coordinate with borrowing institutions on the terms of a loan, including transportation, packing, courier requirements, facilities reports, environmental controls, certificates of insurance, and more.
• Responsible for arranging for and training couriers when appropriate.
• Manage compilation of the condition report notebooks, crate reports, and installation instructions for use by borrowing institutions and perform condition checks and oversee packing to prepare for shipping.
• Update and manage both on-site and off-site art storage, including designating security, lighting, and cleaning requirements.
• When possible, oversee and manage packing of artworks.
• Work with the Finance Department to place insurance coverage for the collection, including transportation based on requirements in the insurance policy, and serve as liaison in the event of loss or damage.

• Share information regarding the work of the department with staff members for training and informational purposes.
• Other duties as assigned.

Required Qualifications
• Bachelor’s degree in museum studies, arts administration or archives and records management, or equivalent work experience.
• Minimum of 8 years’ experience working within a registration department with increasing responsibility, including demonstrated experience managing, budgeting, scheduling, packing, and transporting major works of art, and insuring collections.
• Extensive exhibitions experience, including knowledge of fine arts insurance, packing, art transport, art handling, installation best practices, condition reporting, and conservation best practices.
• Proven track record of working on multiple projects simultaneously in a deadline-driven environment and enthusiasm for working collaboratively with associates across departments.
• Familiarity with international art movements and artists active since World War II.
• Experience with handling and caring for contemporary art.
• Experience working with collections management databases.
• Excellent Microsoft Excel skills.
• Strong cultural competence, interpersonal communication, planning, and organizational skills.


Preferred Qualifications
• MA in art history, museum studies, or related field.
• Experience working with living artists.
• Knowledge of digital image management.


To apply, visit:



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