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Dia Art Foundation: Rights and Reproductions Associate


Full-time position based in New York City


Dia Art Foundation was established in 1974 for the purpose of collecting, commissioning, and presenting major works of art made in the 1960s onward. Today it consists of eight permanent sites across the United States and Germany, as well as three changing exhibition spaces in New York State: Dia Chelsea in New York City, Dia Beacon in the Hudson Valley, and Dia Bridgehampton on Long Island. Dia is taken from the Greek word for “through” and conveys the foundation’s role as a facilitator of meaningful artistic experiences that can be encountered in single and repeated visits.

Position Summary

Reporting to the Director of Publications, the Rights and Reproductions Associate is responsible for researching, gathering, and securing images and associated permissions for Dia publications and other printed and digital materials; hiring photographers; scheduling and directing photo shoots; ensuring proper crediting and copyright on all images; supplying images to internal departments; fulfilling external image requests; adding new images to and maintaining the image archive (digital asset management system); and advising on rights and reproductions questions throughout the institution. While not required, candidates demonstrating experience with production for printed materials, including proofing images and conducting press checks, are highly desirable.

Essential Job Duties and Responsibilities

  • Research, request, and organize images for Dia publications; secure all necessary image permissions and copyrights for publication; research and compile image credits; track photography permissions and artist and estate fees for individual publications
  • Fulfill image requests for Communications, Curatorial, Development, and other departments as needed; ensure proper crediting and caption information for all shared images
  • Oversee image selection for printed and digital materials and publications and work closely with the Senior Graphic Designer on legal and aesthetic usage
  • Input all new images into digital asset and/or web content management systems; manage accuracy and consistency for all image information and metadata; maintain existing images in archive
  • Archive all final book files and associated images
  • Manage and track all outside requests for Dia image rights and online digital media rights; when necessary, traffic requests to internal staff or artist studios for approval
  • Scan and store archival transparencies and slides; organize physical image archive
  • Hire photographers; schedule and direct photo shoots of all Dia exhibitions in coordination with Curatorial and Communications departments
  • Co-manage budget for new collection photography with the Manager of Exhibitions
  • Obtain clearances for Dia photography, video, and digital media as needed
  • Process invoices for reproduction and copyright fees
  • Other relevant duties as assigned by the Director of Publications


General/Other Responsibilities and Duties:

  • Attend regular departmental and interdepartmental meetings
  • Coordinate with the Legal department for contract terms relating to photography, images, and copyright
  • Consult on all matters relating to art and image copyrights


Education, Certifications, Experience:  

  • Bachelor’s degree or commensurate experience with at least two or more years of direct copyright clearance experience
  • Experience in an arts or nonprofit organization is a plus

Knowledge, Skills, Abilities:

  • Understanding of and ability to communicate copyright issues as they pertain to all facets of Dia’s image use needs
  • Ability to hire and manage freelance photographers
  • Ability to art direct photo shoots
  • Excellent oral and written communication skills
  • Strong computer skills; proficiency with content management systems and Photoshop
  • Ability to organize and oversee a variety of projects simultaneously
  • Experience with image proofs for printed materials and press checks for publications is a plus

Working Conditions and Physical Demands:

  • This is a 40-hour-per-week position based at Dia Art Foundation’s New York City offices. Work is currently conducted in a hybrid environment Mondays through Fridays with no less than three days in the Chelsea office. Additional hours may be occasionally required based on business needs
  • Work is performed in an office environment; typically, prolonged periods of sitting and use of computers and standard office equipment is required to accomplish work objectives


Please note that to provide a safe workplace free of recognized hazards and to take every possible step to reduce the transmission of COVID among our employees, Dia Art Foundation requires proof of COVID-19 vaccination upon hire, except for those who obtain an exemption due to a medical condition, religious belief, or pregnancy.

Qualified candidates are invited to apply by emailing a letter of interest and resume to hr@diaart.org with “Rights and Reproductions Associate” as the subject heading.

Dia provides a competitive salary and comprehensive benefits package with significant employer contributions towards the cost of healthcare premiums. The 401(k) plan provides 100% employer match up to 4% of the employee’s deferral and immediate vesting. Paid time‐off benefits include three weeks of vacation, ten days of sick leave, thirteen holidays, and a generous parental leave program. Work-related travel expenses are fully covered. Additionally, staff ID badges gain reduced or free admission to most American museums and arts organizations.

Dia Art Foundation is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, Dia will provide reasonable accommodations for qualified individuals with disabilities and supports a neurodiverse workplace.

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