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Dia Art Foundation: Archivist

Full-time position based in Beacon


Dia Art Foundation was established in 1974 for the purpose of collecting, commissioning, and presenting major works of art made in the 1960s onward. Today it consists of eight permanent sites across the United States and Germany, as well as three changing exhibition spaces in New York State: Dia Chelsea in New York City, Dia Beacon in the Hudson Valley, and Dia Bridgehampton on Long Island. Dia is taken from the Greek word for “through” and conveys the foundation’s role as a facilitator of meaningful artistic experiences that can be encountered in single and repeated visits.

About the Archive

Dia Art Foundation’s archive was formally established in 2017. The archives support the institution’s mission by organizing and promoting knowledge around Dia’s commissions, collection, stewardship, interpretation, and public presentation of artist-driven projects across media and disciplines. Dia’s unique approach to committing time and resources to artists and thinkers is reflected in the archives, which also house and document the history of Dia’s multiple sites and stewardship and programming models.

Position Summary

Dia Art Foundation seeks an innovative and experienced Archivist to oversee Dia’s archives and envision the future of this resource. Reporting to the Director of Registration and Collection Management, Dia’s Archivist is responsible for organizing, processing, and administering all aspects of the institution’s archives based at Dia Beacon in Beacon, New York. The archives contain exhibition and program records, ephemera, publications, manuscripts, photographs, curatorial research, audio and video recordings, meeting minutes, correspondence, reports, and architectural plans.

With the bulk of historical archival material processed, the archivist will play a vital role in developing a forward-thinking plan that realizes the full potential of this extraordinary resource, and they must be passionate about research, scholarship, and public engagement. The Archivist will liaise with the senior staff across departments to create a long-term plan for the archives and related collections and digital initiatives. They will also grow the archive and render it more accessible through, among other methods, digitization and web presence, programming, coordinating public outreach around Dia’s collections, and a public scholarly research center.

Essential Job Duties and Responsibilities:

  • Process (arrange, describe, rehouse) archival materials in all formats (paper, photographic, electronic, audiovisual, etc.) according to current industry standards
  • Maintain an archival information management system (ArchivesSpace); produce institutional policies and procedures related to system usage, ensure staff are trained in these procedures
  • With Dia’s Director and key programming staff, participating in strategic planning for the archive, with emphasis on increasing both internal and public access for this resource
  • Collaborate with the Development department to seek funding opportunities and assist with the creation of grant application narratives; liaise between project staff, other departments, and vendors; track grant budgets; write grant reports
  • Work with the Director and the Curatorial department to acquire collections through donation; accession new material into the archive.
  • Manage the digitization of physical archival materials; work with the Director and Curatorial team to identify areas of priority; provide guidance to Audiovisual Media Associates on the archival preservation of time-based media
  • Implement and manage Dia’s ongoing oral histories project, which chronicles the institution’s history by highlighting the voices of those who have played a vital role in the organization and its activities; create and maintain policies and procedures for the oral history program; conduct research and coordinate documentation in preparation for interviews with artists, founders, directors, staff, board members, and community members living or working near Dia’s sites; record, execute, and review interviews
  • Assist with in-house reference research for Dia staff departments including Curatorial, Publications, Operations, and Learning and Engagement


General/Other Duties and Responsibilities:

  • Assist with special projects when necessary
  • Remain current on archival best practices by joining professional archival associations and attending conferences
  • Supervise the activities of temporary archive staff providing support with special projects


Education, Certification, Experience:

  • Advanced degree in Library and Information Science or equivalent degree, with a specialization in archival studies or special collections required
  • Prior professional experience related to performing above-listed essential functions; museum experience is preferred


Knowledge, Skills, Abilities:

  • Enthusiastic about all aspects of archival practices
  • Detail oriented, motivated, and collaborative
  • Knowledge and understanding of archival best practices
  • Experience processing archival or manuscript collections in both print and electronic formats
  • Working knowledge of museum, archival, and library collections management systems including archives management systems (ArchivesSpace), digital asset management systems (NetX), or other similar systems and web content management systems (Keepthinking, Qi)
  • Able to work independently and confidentially and securely manage highly sensitive material
  • Specialized knowledge of contemporary art and museum practices preferred
  • Excellent research, analytical, and organizational skills
  • Able to manage multiple projects simultaneously and identify priorities
  • Excellent oral, written, and interpersonal communication skills; able to facilitate collaboration


Working Conditions and Physical Demands:

  • This is a full-time position based in Beacon, New York; travel to domestic locations is required for various projects including attending conferences, conducting oral history interviews with staff, visiting Dia sites and offices, and researching other archives and collections related to Dia’s history
  • With up to one remote day per week, work is done in a standard office environment as well as the archives area located Dia Beacon’s basement (the current archive facility climate is generally cold [60–65 degrees Fahrenheit])
  • Computer work may require repetitive motion and prolonged periods of sitting
  • Lifting, bending, and filing are required


Please note that to provide a safe workplace free of recognized hazards and to take every possible step to reduce the transmission of COVID among our employees, Dia Art Foundation requires proof of COVID-19 vaccination upon hire, except for those who obtain an exemption due to a medical condition, a religious belief, or pregnancy.

Qualified candidates are invited to apply by emailing a letter of interest and resume to hr@diaart.org with “Archivist” as the subject heading.

Dia provides a competitive salary and comprehensive benefits package with significant employer contributions towards the cost of healthcare premiums. The 401(k) plan provides 100% employer match up to 4% of the employee’s deferral and immediate vesting. Paid time‐off benefits include three weeks of vacation, ten days of sick leave, thirteen holidays, and a generous parental leave program. Work-related travel expenses are fully covered. Additionally, staff ID badges gain reduced or free admission to most American museums and arts organizations.

Dia Art Foundation is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, Dia will provide reasonable accommodations for qualified individuals with disabilities and supports a neurodiverse workplace.

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