Barnes Foundation: Annual Giving Programs Coordinator

Description: The Annual Giving Programs Coordinator supports the Circles and Corporate Council Programs in acquiring, renewing, upgrading, and stewarding members at all levels. This position is integral to providing the highest level of customer service to our lead individual and corporate members. The Coordinator is also responsible for producing and executing strong communications with members, maintaining data and reporting regarding these membership programs, and researching current members and prospects. This position will help organize and execute related events and programs and work closely with volunteer leadership committees. The Coordinator will support the Circles Manager and Corporate Programs Manager.  

Established as an educational institution, the Barnes Foundation carries out its mission by promoting appreciation of the arts and horticultural science, through the preservation, presentation, and interpretation of the collections of Albert C. and Laura L. Barnes.

Celebrated for its exceptional breadth, depth, and quality, the Barnes Foundation’s art collection includes works by some of the greatest European and American masters of impressionism, post-impressionist, and early modern art, as well as African sculpture, Pennsylvania German decorative arts, Native American textiles, metalwork, and more.  

The Foundation engages diverse audiences through its exceptional collections and related high-quality programs that reflect a broad range of periods and cultures and build on the founders’ innovative educational vision of transforming lives through the arts and horticulture.  


Job Specific Competencies: 

1) Coordinates member communications: 

• Drafts and executes personalized and compelling Circles and Corporate Council member communications including solicitations, renewals, acknowledgements, invitations, benefit fulfillment, and e-communications in an accurate and timely manner.

• Creates membership cards for both programs, prints and distributes tickets for Corporate Council program, serves as the membership liaison for donors with special requests as needed. 

• Develops and maintains member and Annual Fund acknowledgement, renewal, and monthly e-newsletter schedule.

•Coordinates with the Editorial Department to maintain current information about the Circles and Corporate Council program on the Barnes website.

2) Offers high level of customer service for Circles and Corporate Council members:

• Answers dedicated phone lines and responds to donor requests and inquiries via phone, mail, and email in a timely manner.

• Renews, upgrades, and acquires new members by phone.

• Develops relationships with Contemporaries members and prospective members to grow the Contemporaries and to assist with event promotion.

• Manages the scheduling of Circles and Corporate donor visits, private tours, and special requests. Responsible for coordinating VIP visits with Visitor Services team, submitting names for the daily VIP lists and overseeing the appropriate assignment of docents for member tours.

• Greets members and their guests and represents the Barnes as needed during donor visits and membership events (both internal and external).

• Oversees schedule for and mailing of all stewardship materials.  

3) Responsible for data entry into and retrieval from Raiser’s Edge:

• Maintains accurate and current donor files in Raiser’s Edge.

• Supports all fundraising activities by documenting actions and retrieving appropriate cultivation, solicitation, and stewardship strategies in Raiser’s Edge.

• Captures ongoing prospect gift strategies, ranking, purpose, size, or timing of proposals in Raiser’s Edge.

• Develops and runs membership queries and exports for event invitation mailing lists, e-mail communications, renewal solicitations, acknowledgements and monthly/annual reporting.

• Prepares departmental reporting for Circles and Corporate programs independently and in a timely and accurate manner.

4) Assists with coordination of member events:

• Handles administrative duties and logistics as needed in coordination with development team, Special Events Office and AV department.

• Assumes primary responsibility for creating lobby projection for corporate events; obtains logos and other branding assets from corporate members to use on site during events.

• Creates and coordinates logistics for unique events for the Contemporaries.

• Supports development of guest lists and invitation mailings for stewardship, cultivation, and special events.

• Maintains event registrations and produces guest lists.

• Provides support at member events and additional Development events, as needed.

• Manages post-event reporting and coordinates post-event follow-up for individual attendees.

• Works evening and weekend events, as needed.

5) Researches and identifies members and prospects in conjunction with Development Services, in response to staff requests and proactively.

6) Performs other duties as requested.

Skills and Knowledge:


• Bachelor of Arts, preferably in Communications, Marketing, Business, Fundraising, or Art History or Associate’s Degree with two years related work experience.

• Strong skills in Microsoft Office, Excel, and Power Point.

• Strong interpersonal and professional skills necessary to work effectively with all Barnes Foundation constituents.

• Excellent organizational skills.

• Demonstrated strong interpersonal skills, maturity and good judgment; capable of communicating with a diverse range of individuals.

• Ability to write clearly, succinctly, in a manner that appeals to a wide audience and is free from errors.

• Ability to work well independently; ability to manage multiple tasks and to prioritize.


• 2-4 years’ experience working in a membership, development, or alumni office; museum experience preferred.

• Knowledge of Blackbaud’s Raiser’s Edge.

Competitive Benefits IncludeGroup health, dental and vision insurance; flexible spending accounts; short- and long-term disability and group life insurance; 403(b) with matching contributions; Employee Assistance Program; voluntary benefits; as well as paid vacation, personal time, sick time and holidays.

Please include a cover letter and an updated resume with your application, along with salary expectations.

The Barnes Foundation is an Equal Opportunity Employer and we’re committed to diversity and equal opportunity in our recruitment and hiring. Qualified candidates of all backgrounds are welcome and encouraged to apply for this position. Employees have rights under other laws including, but not limited to, the Family and Medical Leave Act and the Employee Polygraph Protection Act. We participate in E-Verify.


To apply, visit:


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